Description

As an Office Manager, you will create a pleasant work environment while coordinating with internal teams and external service providers. Your role involves overseeing office operations, managing budgets, and supporting strategic projects to enhance efficiency and safety.

Requirements

• •Organizational skills
• •Proactivity
• •Experience in budget management
• •Relationship building with stakeholders
• •Leadership of direct reports and external service providers
• •Bachelor’s degree in Business Administration, Management, or related field
• •Minimum of 5 years of experience in Facility Management or Real Estate Project Management
• •Proven track record in overseeing large-scale office operations
• •Strong organizational and time management skills
• •Excellent verbal and written communication abilities in French and English
• •Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• •Ability to handle sensitive information with confidentiality
• •Strong problem-solving skills and extreme attention to detail
• •Ability to work independently and as part of a team
• •Demonstrated experience in office and project management
• •Understanding of office administration responsibilities, systems, and procedures
• •Ability to create and monitor budgets
• •Multitasking, agility and resilience

Tasks

• •Coordinate internal team members and partner companies providing outsourced services
• •Oversee administrative and technical staff to align tasks with organizational goals
• •Develop and manage budgets for internal teams and external service providers
• •Manage relationships and contracts with external service providers, including cleaning and security vendors
• •Ensure smooth operation of office facilities, including maintenance and supplies
• •Coordinate office procedures to enhance efficiency and productivity
• •Ensure compliance with workplace ergonomics and safety standards
• •Oversee office security and safety protocols, interacting with the Office of Critical Infrastructure and Resilience Team
• •Develop and implement office policies and procedures to improve operational effectiveness
• •Act as a point of contact for internal and external stakeholders, addressing their needs
• •Assist the Global Head of General Services with local and international projects
• •Provide backup support for the Global Head of General Services on various initiatives
• •Coordinate and oversee office-related projects to improve operational efficiency
• •Support cross-functional projects and initiatives as needed
• •Implement and manage new office processes and systems
• •Manage project timelines, deliverables, and stakeholder communication

Tools & Technologies