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Support Staff(m/w/x)
Full-time/Part-timeOn-siteExperienced
Genf
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GUGunvor International B.V., Amsterdam, Geneva Branch
Office Manager(m/w/x)
Genf
Part-timeOn-siteSenior
Nejo AI Summary
Coordinating internal teams and external service providers for office facilities and budgets. Experience in budget management and leading direct reports expected. Direct oversight of office facilities and vendor relations.
Requirements
- Organizational skills
- Proactivity
- Experience in budget management
- Relationship building with stakeholders
- Leadership of direct reports and external service providers
- Bachelor’s degree in Business Administration, Management, or related field
- Minimum of 5 years of experience in Facility Management or Real Estate Project Management
- Proven track record in overseeing large-scale office operations
- Strong organizational and time management skills
- Excellent verbal and written communication abilities in French and English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle sensitive information with confidentiality
- Strong problem-solving skills and extreme attention to detail
- Ability to work independently and as part of a team
- Demonstrated experience in office and project management
- Understanding of office administration responsibilities, systems, and procedures
- Ability to create and monitor budgets
- Multitasking, agility and resilience
Tasks
- Coordinate internal team members and partner companies providing outsourced services
- Oversee administrative and technical staff to align tasks with organizational goals
- Develop and manage budgets for internal teams and external service providers
- Manage relationships and contracts with external service providers, including cleaning and security vendors
- Ensure smooth operation of office facilities, including maintenance and supplies
- Coordinate office procedures to enhance efficiency and productivity
- Ensure compliance with workplace ergonomics and safety standards
- Oversee office security and safety protocols, interacting with the Office of Critical Infrastructure and Resilience Team
- Develop and implement office policies and procedures to improve operational effectiveness
- Act as a point of contact for internal and external stakeholders, addressing their needs
- Assist the Global Head of General Services with local and international projects
- Provide backup support for the Global Head of General Services on various initiatives
- Coordinate and oversee office-related projects to improve operational efficiency
- Support cross-functional projects and initiatives as needed
- Implement and manage new office processes and systems
- Manage project timelines, deliverables, and stakeholder communication
Work Experience
- 5 years
Education
- Bachelor's degree
Languages
- French – Business Fluent
- English – Business Fluent
Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Gunvor International B.V., Amsterdam, Geneva Branch and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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GUGunvor International B.V., Amsterdam, Geneva Branch
Office Manager(m/w/x)
Genf
Part-timeOn-siteSenior
Nejo AI Summary
Coordinating internal teams and external service providers for office facilities and budgets. Experience in budget management and leading direct reports expected. Direct oversight of office facilities and vendor relations.
Requirements
- Organizational skills
- Proactivity
- Experience in budget management
- Relationship building with stakeholders
- Leadership of direct reports and external service providers
- Bachelor’s degree in Business Administration, Management, or related field
- Minimum of 5 years of experience in Facility Management or Real Estate Project Management
- Proven track record in overseeing large-scale office operations
- Strong organizational and time management skills
- Excellent verbal and written communication abilities in French and English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to handle sensitive information with confidentiality
- Strong problem-solving skills and extreme attention to detail
- Ability to work independently and as part of a team
- Demonstrated experience in office and project management
- Understanding of office administration responsibilities, systems, and procedures
- Ability to create and monitor budgets
- Multitasking, agility and resilience
Tasks
- Coordinate internal team members and partner companies providing outsourced services
- Oversee administrative and technical staff to align tasks with organizational goals
- Develop and manage budgets for internal teams and external service providers
- Manage relationships and contracts with external service providers, including cleaning and security vendors
- Ensure smooth operation of office facilities, including maintenance and supplies
- Coordinate office procedures to enhance efficiency and productivity
- Ensure compliance with workplace ergonomics and safety standards
- Oversee office security and safety protocols, interacting with the Office of Critical Infrastructure and Resilience Team
- Develop and implement office policies and procedures to improve operational effectiveness
- Act as a point of contact for internal and external stakeholders, addressing their needs
- Assist the Global Head of General Services with local and international projects
- Provide backup support for the Global Head of General Services on various initiatives
- Coordinate and oversee office-related projects to improve operational efficiency
- Support cross-functional projects and initiatives as needed
- Implement and manage new office processes and systems
- Manage project timelines, deliverables, and stakeholder communication
Work Experience
- 5 years
Education
- Bachelor's degree
Languages
- French – Business Fluent
- English – Business Fluent
Tools & Technologies
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Gunvor International B.V., Amsterdam, Geneva Branch and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
Gunvor International B.V., Amsterdam, Geneva Branch
Industry
Other
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