NEOS - Das Neue Österreich und Liberales Forum
Mitarbeiter:in Office Management(m/w/x)
Full-time/Part-timeOn-siteJunior
Wien
from 2,350 / month
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Managing office operations and reception for a social-impact food waste app. Budget management and event planning skills required. 6 weeks vacation, Edenred vouchers, and public transport passes.
Requirements
- Office management, facilities, or administrative role experience
- Organized and efficient workspace maintenance
- Exceptional project and event management skills
- Multitasking with attention to detail
- Budget management experience
- Expense tracking and invoice handling accuracy
- Proactive problem-solving abilities
- Anticipating needs and finding creative solutions
- Can-do attitude
- Excellent communication and relationship-building
- Friendly and professional demeanor
- Thriving on helping others
- Go-to person for office-related queries
- Passion for sustainability
- Desire to contribute to sustainability mission
- Exceptional discretion and integrity
- Managing sensitive HR matters confidentially
- Excellent German skills
- Good English proficiency
Tasks
- Manage the Too Good To Go office and reception area
- Serve as the first point of contact for visitors and guests
- Handle incoming and outgoing mail and deliveries
- Ensure office and meeting rooms are neat and inviting
- Order office supplies and manage weekly grocery orders
- Handle office expenses, budgets, and invoice approvals
- Provide input on cost forecasting for IT and office space
- Process incoming office invoices for payment
- Coordinate lunch orders for the team
- Manage parts of the employee onboarding and offboarding process
- Gather documents for payroll
- Set up laptops for new employees
- Manage company merchandise for new joiners
- Handle budget management and orders for gifts
- Procure, distribute, and manage IT equipment and mobile phones
- Manage phone subscriptions for staff
- Handle physical requirements for employees, such as access cards and keys
- Plan and execute company events and celebrations
- Organize staff gifts for key milestones and achievements
- Support TGTG visitors to the office
- Organize local and global Townhall viewings
- Work with the DEI Taskforce to organize local DEI activities
- Drive social activities in the market
- Liaise with landlords and service providers for office maintenance
- Ensure office facilities are well-maintained
- Implement sustainability initiatives in the office
- Contribute data to global carbon reporting
- Meet all safety and compliance requirements in the office
- Coordinate training and equipment for workplace safety
- Manage the ongoing office contract
- Work with the CD and global procurement for office contract renewals
- Identify opportunities to improve administrative processes
- Lead ad-hoc projects to enhance the workplace experience
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- German – Native
- English – Business Fluent
Benefits
More Vacation Days
- 6th week of vacation
Additional Allowances
- Edenred restaurant voucher
Public Transport Subsidies
- Wiener Linien annual card
- ÖBB Vorteils Card
Retirement Plans
- Additional pension fund payment
Free or Subsidized Food
- Too Good To Go vouchers
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Too Good To Go and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Managing office operations and reception for a social-impact food waste app. Budget management and event planning skills required. 6 weeks vacation, Edenred vouchers, and public transport passes.
Requirements
- Office management, facilities, or administrative role experience
- Organized and efficient workspace maintenance
- Exceptional project and event management skills
- Multitasking with attention to detail
- Budget management experience
- Expense tracking and invoice handling accuracy
- Proactive problem-solving abilities
- Anticipating needs and finding creative solutions
- Can-do attitude
- Excellent communication and relationship-building
- Friendly and professional demeanor
- Thriving on helping others
- Go-to person for office-related queries
- Passion for sustainability
- Desire to contribute to sustainability mission
- Exceptional discretion and integrity
- Managing sensitive HR matters confidentially
- Excellent German skills
- Good English proficiency
Tasks
- Manage the Too Good To Go office and reception area
- Serve as the first point of contact for visitors and guests
- Handle incoming and outgoing mail and deliveries
- Ensure office and meeting rooms are neat and inviting
- Order office supplies and manage weekly grocery orders
- Handle office expenses, budgets, and invoice approvals
- Provide input on cost forecasting for IT and office space
- Process incoming office invoices for payment
- Coordinate lunch orders for the team
- Manage parts of the employee onboarding and offboarding process
- Gather documents for payroll
- Set up laptops for new employees
- Manage company merchandise for new joiners
- Handle budget management and orders for gifts
- Procure, distribute, and manage IT equipment and mobile phones
- Manage phone subscriptions for staff
- Handle physical requirements for employees, such as access cards and keys
- Plan and execute company events and celebrations
- Organize staff gifts for key milestones and achievements
- Support TGTG visitors to the office
- Organize local and global Townhall viewings
- Work with the DEI Taskforce to organize local DEI activities
- Drive social activities in the market
- Liaise with landlords and service providers for office maintenance
- Ensure office facilities are well-maintained
- Implement sustainability initiatives in the office
- Contribute data to global carbon reporting
- Meet all safety and compliance requirements in the office
- Coordinate training and equipment for workplace safety
- Manage the ongoing office contract
- Work with the CD and global procurement for office contract renewals
- Identify opportunities to improve administrative processes
- Lead ad-hoc projects to enhance the workplace experience
Work Experience
- approx. 1 - 4 years
Education
- High school diploma
Languages
- German – Native
- English – Business Fluent
Benefits
More Vacation Days
- 6th week of vacation
Additional Allowances
- Edenred restaurant voucher
Public Transport Subsidies
- Wiener Linien annual card
- ÖBB Vorteils Card
Retirement Plans
- Additional pension fund payment
Free or Subsidized Food
- Too Good To Go vouchers
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Too Good To Go and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
Too Good To Go
Industry
Food
Description
Das Unternehmen möchte inspirieren und befähigen, Lebensmittelverschwendung zu bekämpfen, indem es Partnerbetriebe mit Konsumenten verbindet.
Not a perfect match?
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