ICON plc
Medical Affairs Coordinator(m/w/x)
Full-timeWith HomeofficeExperienced
Basel
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IQIQVIA
Medical Affairs Project Coordinator - Sponsor Dedicated(m/w/x)
Basel, Morges
Full-timeWith Home OfficeSenior
Nejo AI Summary
Executive support for International Medical Affairs and Finance leaders at a global healthcare intelligence firm. 5+ years multinational company experience required. Arranging team meetings, organizing business travel, and managing sensitive information.
Requirements
- Bachelor's degree or equivalent experience
- 5+ years experience in similar multi-national company role
- Organization, problem-solving, deadline adherence, reliability, communication, discretion, handling sensitive information
- Excellent Office software proficiency (Excel, Word, PowerPoint, Outlook)
- Fluent English and French
- German, Spanish, Italian language skills are a plus
Tasks
- Coordinate business support for International Medical Affairs and Finance
- Act as Executive Assistant for RVP, Head of International Medical Affairs, and AVP, Head of International Finance
- Serve as first point of contact for countries and business units
- Arrange team and working group meetings
- Organize business travel and appointments
- Provide logistics support for internal and external events
- Create vendor profiles and contracts online requests
- Generate purchase orders and manage DocuSign processes
- Handle invoicing and maintain project tracker
- Follow up with Legal and Finance departments
- Implement new tools and guidelines
- Manage monthly accruals and coordinate with Finance
- Support budget planning, tracking, and adjustments
- Produce monthly newsletter, coordinating content and managing publication
- Manage Medical Affairs SharePoint, including access and folder uploads
- Update and maintain contact lists
- Represent Medical Affairs Department
- Collaborate with Operations Coordinators on joint meetings and projects
- Act as backup for other Operations Coordinators
- Coordinate assigned projects and assist with others
- Manage project management core team, resources, and information
- Implement and maintain project management processes
- Manage communication and planning
- Serve as point of contact for Medical Affairs with Legal
- Work with stakeholders to implement compliance improvements
- Stay updated on compliance requirements through legal trainings
- Communicate compliance developments within Medical Affairs
Work Experience
- 5 years
Education
- Bachelor's degree
Languages
- English – Fluent
- French – Fluent
- German – Basic
- Spanish – Basic
- Italian – Basic
Tools & Technologies
- Excel
- Word
- PowerPoint
- Outlook
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of IQVIA and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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IQIQVIA
Medical Affairs Project Coordinator - Sponsor Dedicated(m/w/x)
Basel, Morges
Full-timeWith Home OfficeSenior
Nejo AI Summary
Executive support for International Medical Affairs and Finance leaders at a global healthcare intelligence firm. 5+ years multinational company experience required. Arranging team meetings, organizing business travel, and managing sensitive information.
Requirements
- Bachelor's degree or equivalent experience
- 5+ years experience in similar multi-national company role
- Organization, problem-solving, deadline adherence, reliability, communication, discretion, handling sensitive information
- Excellent Office software proficiency (Excel, Word, PowerPoint, Outlook)
- Fluent English and French
- German, Spanish, Italian language skills are a plus
Tasks
- Coordinate business support for International Medical Affairs and Finance
- Act as Executive Assistant for RVP, Head of International Medical Affairs, and AVP, Head of International Finance
- Serve as first point of contact for countries and business units
- Arrange team and working group meetings
- Organize business travel and appointments
- Provide logistics support for internal and external events
- Create vendor profiles and contracts online requests
- Generate purchase orders and manage DocuSign processes
- Handle invoicing and maintain project tracker
- Follow up with Legal and Finance departments
- Implement new tools and guidelines
- Manage monthly accruals and coordinate with Finance
- Support budget planning, tracking, and adjustments
- Produce monthly newsletter, coordinating content and managing publication
- Manage Medical Affairs SharePoint, including access and folder uploads
- Update and maintain contact lists
- Represent Medical Affairs Department
- Collaborate with Operations Coordinators on joint meetings and projects
- Act as backup for other Operations Coordinators
- Coordinate assigned projects and assist with others
- Manage project management core team, resources, and information
- Implement and maintain project management processes
- Manage communication and planning
- Serve as point of contact for Medical Affairs with Legal
- Work with stakeholders to implement compliance improvements
- Stay updated on compliance requirements through legal trainings
- Communicate compliance developments within Medical Affairs
Work Experience
- 5 years
Education
- Bachelor's degree
Languages
- English – Fluent
- French – Fluent
- German – Basic
- Spanish – Basic
- Italian – Basic
Tools & Technologies
- Excel
- Word
- PowerPoint
- Outlook
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of IQVIA and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
IQVIA
Industry
Healthcare
Description
IQVIA is The Human Data Science Company™, focused on using data and science to help healthcare clients find better solutions for their patients.
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