Assistant to Head IT / Team Assistant(m/w/x)

Description

You will serve as a vital link within the IT department, balancing administrative coordination with management support to ensure the company's technical operations and partnerships run smoothly.

Requirements

• •Commercial or business administration education
• •Additional training in procurement or administration
• •Experience in Team Assistance or Procurement
• •Experience in international organization or IT
• •Excellent organizational skills and proactive mindset
• •Strong negotiation support skills
• •Knowledge of procurement and vendor management
• •Strong communication and interpersonal skills
• •High attention to detail and prioritization
• •Clear communication with teams and vendors
• •High reliability, discretion, and responsibility
• •Proficiency in MS Office and ERP
• •Fluency in English and German knowledge

Tasks

• •Coordinate administrative and organizational IT activities
• •Structure IT documentation and governance materials
• •Prepare meetings, presentations, and team events
• •Liaise between management, stakeholders, and partners
• •Track IT initiatives, priorities, and risks
• •Prepare management briefings and decision-making support
• •Coordinate meetings and documentation for partner management
• •Manage communication and follow-up with vendors
• •Identify and improve administrative workflow inefficiencies
• •Support the introduction of digital automation tools
• •Monitor costs and operational process performance
• •Ensure follow-up for IT governance meetings
• •Track invoices to maintain budget transparency
• •Handle sensitive data with high professionalism

Tools & Technologies

Benefits