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UNUnited Nations Industrial Development Organization

Team Assistant(m/w/x)

Wien
from 51,384 / year
Full-timeOn-siteExperienced
Apply now

Drafting replies and tracking pending matters for UNIDO's poverty reduction initiatives. At least 2 years of relevant experience with a university degree required. Support for international development projects.

Requirements

  • Higher secondary education, high school diploma, or equivalent
  • Formal secretarial/clerical training or equivalent
  • At least 3 years relevant experience with secondary education
  • At least 2 years relevant experience with university degree
  • Experience in office procedures and practices
  • Experience in UN system or multicultural environment
  • Experience providing support to managerial/professional staff
  • Experience using administrative skills
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Proficiency in using internet
  • Experience with SAP or similar ERP software
  • Knowledge of using artificial intelligence tools
  • Fluency in written and spoken English
  • Fluency/working knowledge of another official UN language
  • Integrity: work honestly, openly and impartially
  • Professionalism: work hard, competently, committed, responsible
  • Respect for diversity: work effectively, respectfully, inclusively
  • Focus on people: cooperate to reach potential
  • Emotional intelligence and receptiveness
  • Focus on results and responsibilities: manage work effectively
  • Accountability for achieving results and meeting standards
  • Communicate effectively and earn trust
  • Think outside the box and innovate
  • Continuous improvement, support innovation, share knowledge

Tasks

  • Screen incoming mail and draft replies for supervisor’s signature
  • Provide background and project information to supervisor
  • Track pending matters and follow up with other offices
  • Screen phone calls and visitors
  • Respond to moderately complex information requests
  • Refer complex queries to appropriate personnel
  • Draft routine correspondence and ensure proper style and format
  • Proofread and edit documents for accuracy, grammar, and style
  • Provide procedural support for financial procedures and rules
  • Retrieve administrative and project information from SAP modules
  • Initiate and follow up on recruitment actions in SAP
  • Handle inquiries related to recruitment, training, and travel
  • Arrange meetings, events, and reservations
  • Research information and reference materials
  • Prepare requisitions, purchase orders, and travel requests
  • Maintain up-to-date paper and electronic filing systems
  • Support the creation and maintenance of information management systems
  • Create and update PowerPoint presentations
  • Perform other related duties as assigned

Work Experience

  • 2 years

Education

  • High school diploma

Languages

  • English – Business Fluent
  • French – is a plus
  • Spanish – is a plus
  • Russian – is a plus

Tools & Technologies

  • Microsoft Office
  • Outlook
  • Word
  • Excel
  • PowerPoint
  • SAP
  • ERP software
  • Artificial intelligence tools
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of United Nations Industrial Development Organization and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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