Description

As an HR People Operations Specialist in Vienna, you will play a crucial role in managing employee data, facilitating onboarding, and ensuring compliance with HR processes. Your day-to-day responsibilities will involve coordinating with various teams to deliver efficient HR services and support employees throughout their lifecycle.

Requirements

• •3–5 years of experience in HR operations or administrative HR roles
• •Solid understanding of Austrian labor law and HR compliance requirements
• •Proven experience working with HRIS systems (e.g., SAP SuccessFactors)
• •Strong attention to detail and accuracy in handling employee data
• •Ability to manage multiple transactional tasks efficiently
• •High level of discretion and integrity in managing confidential information
• •Service-oriented mindset with excellent interpersonal and communication skills
• •Collaborative team player with a strong problem-solving mindset
• •Comfortable working independently and collaboratively
• •Proactive, hands-on approach with a continuous improvement mindset
• •Fluent in German and English, both written and spoken

Tasks

• •Execute and manage employee data change requests in SAP SuccessFactors
• •Maintain HRIS data integrity and organizational hierarchy updates
• •Coordinate interview scheduling with Talent Acquisition and hiring managers
• •Facilitate onboarding and exit processes for new hires and leavers
• •Prepare employment-related letters and documentation
• •Manage personnel files and ensure secure documentation
• •Generate new hire contracts and oversee required paperwork completion
• •Provide timely and accurate HR data and insights for reporting needs
• •Deliver payroll inputs in coordination with Finance and Payroll teams
• •Administer employee benefits and assist with benefit-related queries
• •Handle benefit and payroll escalations with relevant stakeholders
• •Liaise with local authorities for employment-related communication
• •Support HR transactions and administrative processes as needed
• •Ensure compliance with local laws and company regulations
• •Maintain and protect confidential data with care

Tools & Technologies

Benefits