welevel
Executive Assistant(m/w/x)
Full-timeOn-siteManagement
München
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Managing complex executive calendars across time zones and protecting focus time. 2-3 years of operational support experience required. 100 EUR net per month, corporate benefits program.
Requirements
- Vocational training or degree in office management, business administration, executive assistance, or comparable field
- 2-3 years in executive assistant, management assistant, or comparable operational support role with stakeholder-facing responsibilities
- Ability to manage multiple concurrent demands accurately without close supervision
- Familiarity with handling confidential documents, sensitive communications, and external contacts requiring professional judgment
- Fluent German and English, written and spoken
- Experience coordinating trade fairs, corporate events, or executive visits including materials management and multi-stakeholder coordination
- Hands-on experience with visa processing and multi-leg international itinerary planning
- Valid driving license for occasional operational support needs
Tasks
- Manage complex executive calendars
- Schedule across time zones
- Protect focus time
- Keep the schedule functional under competing demands
- Act as primary contact for the Executive Office
- Handle inquiries from internal teams and external parties
- Communicate professionally and discreetly
- Oversee document signing and approval process
- Ensure accuracy and confidentiality
- Manage international business travel
- Book flights and hotels
- Prepare visa documentation
- Create and manage itineraries
- Coordinate on-the-ground logistics
- Support corporate events and trade fairs
- Coordinate executive visits
- Prepare and manage materials
- Coordinate with stakeholders
- Receive visiting senior colleagues at HQ
- Handle expense report preparation
- Submit expense reports in line with company policy
- Ensure accurate records and timely reimbursement
- Handle day-to-day practical tasks
- Manage deliveries and postal runs
- Run on-site errands as needed
Work Experience
- 2 - 3 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- German – Business Fluent
- English – Business Fluent
Benefits
Learning & Development
- Development opportunities
Diverse Work
- Challenging tasks
Purpose-Driven Work
- Impactful projects
Corporate Discounts
- Corporate Benefits Program
Additional Allowances
- 100 EUR net per month
Modern Office
- Modern office facilities
Startup Environment
- Rooftop terrace
Snacks & Drinks
- Free drinks
- Free fruits
Team Events
- Company events
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Agile Robots and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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Managing complex executive calendars across time zones and protecting focus time. 2-3 years of operational support experience required. 100 EUR net per month, corporate benefits program.
Requirements
- Vocational training or degree in office management, business administration, executive assistance, or comparable field
- 2-3 years in executive assistant, management assistant, or comparable operational support role with stakeholder-facing responsibilities
- Ability to manage multiple concurrent demands accurately without close supervision
- Familiarity with handling confidential documents, sensitive communications, and external contacts requiring professional judgment
- Fluent German and English, written and spoken
- Experience coordinating trade fairs, corporate events, or executive visits including materials management and multi-stakeholder coordination
- Hands-on experience with visa processing and multi-leg international itinerary planning
- Valid driving license for occasional operational support needs
Tasks
- Manage complex executive calendars
- Schedule across time zones
- Protect focus time
- Keep the schedule functional under competing demands
- Act as primary contact for the Executive Office
- Handle inquiries from internal teams and external parties
- Communicate professionally and discreetly
- Oversee document signing and approval process
- Ensure accuracy and confidentiality
- Manage international business travel
- Book flights and hotels
- Prepare visa documentation
- Create and manage itineraries
- Coordinate on-the-ground logistics
- Support corporate events and trade fairs
- Coordinate executive visits
- Prepare and manage materials
- Coordinate with stakeholders
- Receive visiting senior colleagues at HQ
- Handle expense report preparation
- Submit expense reports in line with company policy
- Ensure accurate records and timely reimbursement
- Handle day-to-day practical tasks
- Manage deliveries and postal runs
- Run on-site errands as needed
Work Experience
- 2 - 3 years
Education
- Vocational certificationOR
- Bachelor's degree
Languages
- German – Business Fluent
- English – Business Fluent
Benefits
Learning & Development
- Development opportunities
Diverse Work
- Challenging tasks
Purpose-Driven Work
- Impactful projects
Corporate Discounts
- Corporate Benefits Program
Additional Allowances
- 100 EUR net per month
Modern Office
- Modern office facilities
Startup Environment
- Rooftop terrace
Snacks & Drinks
- Free drinks
- Free fruits
Team Events
- Company events
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of Agile Robots and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
Agile Robots
Industry
Engineering
Description
The company develops systems that combine force-moment-sensing and image-processing technology for robotic solutions.
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