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IPIPLG Brevan Howard Investment Products Limited, St Helier (Jersey), Geneva branch

Executive and Personal Assistant(m/w/x)

Genf
Full-timeOn-siteExperienced
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Managing extensive calendars and booking travel, restaurants, and car services for a family. French language proficiency required. Extensive travel arrangements, flight booking, and visa applications.

Requirements

  • Finnish and English fluency
  • French language proficiency
  • Diary management experience
  • Relevant administrative experience
  • Support multiple stakeholders in fast-pace environment
  • Positive, can-do attitude
  • Internet and Microsoft Office proficiency
  • Microsoft Word, PowerPoint, Excel, Outlook skills
  • Strong organizational skills
  • Detail-oriented approach
  • Ability to handle multiple priorities
  • Excellent phone manner
  • Extremely organized
  • Excellent time management skills
  • Manage complex schedules and calendars
  • Arrange travel across different time zones
  • Excellent written English
  • Excellent spoken English
  • Ability to work under pressure
  • General understanding of financial markets
  • General understanding of financial terminology
  • Proactive approach
  • Ability to think ahead
  • Integrity and confidentiality
  • Adaptability to family schedule and routine

Tasks

  • Coordinate and schedule in-person and virtual meetings
  • Manage extensive calendar for internal team and clients
  • Support team calendars as needed
  • Book restaurants and arrange car services
  • Arrange comprehensive travel for the family
  • Book flights, handle visa applications, and arrange accommodations
  • Organize ground transfers and prepare itineraries
  • Support other Executive Assistants during leave
  • Submit expense reports
  • Communicate with staff and family members
  • Interact with external parties on behalf of the family
  • Oversee property maintenance and renovations
  • Manage property upkeep and liaise with contractors
  • Handle administrative tasks like scheduling appointments
  • Check emails, answer phone calls, and manage personal documents

Work Experience

  • approx. 1 - 4 years

Education

  • High school diploma

Languages

  • Finnish – Native
  • English – Native
  • French – Business Fluent

Tools & Technologies

  • Microsoft Office
  • Word
  • PowerPoint
  • Excel
  • Outlook

Benefits

Family Support

  • Extensive travel arrangements for family

Other Benefits

  • Flight booking
  • Visa applications
  • Accommodation arrangements
  • Ground transfers
  • Itinerary preparation

Modern Office

  • Meeting arrangements
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of IPLG Brevan Howard Investment Products Limited, St Helier (Jersey), Geneva branch and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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