CERN
Administrative Assistant(m/w/x)
Full-timeOn-siteExperienced
Genf
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CHCHG Labcorp Central Laboratory Services S.à r.l.
Administrative Assistant(m/w/x)
Genf
Full-timeOn-siteExperienced
Nejo AI Summary
End-to-end project management and vocational training supervision for apprentices in a central laboratory setting. Fluency in both English and French required. Small team environment with 30 days vacation and flexible shift start times.
Requirements
- Bachelor’s degree
- One year Administrative Assistant experience
- Fluency in English and French
- Experience with Outlook, Word, and Excel
- Experience in communication or fundraising
- Strong organizational and prioritization skills
- Strong interpersonal skills and maturity
- Proactive problem-solving and decision-making
- Resourceful team-player and independent worker
- Discretion with confidential information
- Ability to meet deadlines
- Forward looking and solution oriented
Tasks
- Manage projects independently from conception to completion
- Handle confidential matters with high discretion
- Manage and supervise site apprentices
- Collaborate with vocational training partners
- Lead apprentice interviews and selection processes
- Coordinate apprentice onboarding and regular one-to-ones
- Support final evaluations for apprentices
- Deliver site and management communications via mail
- Update all information displays within the building
- Respond to inquiries in administrative mailboxes
- Manage and restock office supplies
- Coordinate internal and external mail distribution
- Provide administrative support to internal visitors
- Manage travel arrangements for the leadership team
- Create guest travel profiles and book transport
- Coordinate accommodation and travel rescheduling
- Manage administrative aspects of visa applications
- Create and process expense reports
- Create and track purchase orders for supplies
- Match invoices to purchase orders for payment
- Book conference rooms and organize room setups
- Coordinate catering for site and departmental meetings
- Prepare meeting agendas and presentations
- Manage meeting invites and dial-in details
- Capture action logs and meeting minutes
- Communicate visit details and welcome visitors
- Prepare introduction presentations for guests
- Book visitor accommodation, transport, and parking
- Provide visitors with Wi-Fi and building access
- Manage calendars and Outlook distribution lists
- Administer user access permissions for SharePoint
Work Experience
- approx. 1 - 4 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
- French – Business Fluent
Tools & Technologies
- Outlook
- Word
- Excel
- PowerPoint
- SharePoint
- Webex
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of CHG Labcorp Central Laboratory Services S.à r.l. and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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CHCHG Labcorp Central Laboratory Services S.à r.l.
Administrative Assistant(m/w/x)
Genf
Full-timeOn-siteExperienced
Nejo AI Summary
End-to-end project management and vocational training supervision for apprentices in a central laboratory setting. Fluency in both English and French required. Small team environment with 30 days vacation and flexible shift start times.
Requirements
- Bachelor’s degree
- One year Administrative Assistant experience
- Fluency in English and French
- Experience with Outlook, Word, and Excel
- Experience in communication or fundraising
- Strong organizational and prioritization skills
- Strong interpersonal skills and maturity
- Proactive problem-solving and decision-making
- Resourceful team-player and independent worker
- Discretion with confidential information
- Ability to meet deadlines
- Forward looking and solution oriented
Tasks
- Manage projects independently from conception to completion
- Handle confidential matters with high discretion
- Manage and supervise site apprentices
- Collaborate with vocational training partners
- Lead apprentice interviews and selection processes
- Coordinate apprentice onboarding and regular one-to-ones
- Support final evaluations for apprentices
- Deliver site and management communications via mail
- Update all information displays within the building
- Respond to inquiries in administrative mailboxes
- Manage and restock office supplies
- Coordinate internal and external mail distribution
- Provide administrative support to internal visitors
- Manage travel arrangements for the leadership team
- Create guest travel profiles and book transport
- Coordinate accommodation and travel rescheduling
- Manage administrative aspects of visa applications
- Create and process expense reports
- Create and track purchase orders for supplies
- Match invoices to purchase orders for payment
- Book conference rooms and organize room setups
- Coordinate catering for site and departmental meetings
- Prepare meeting agendas and presentations
- Manage meeting invites and dial-in details
- Capture action logs and meeting minutes
- Communicate visit details and welcome visitors
- Prepare introduction presentations for guests
- Book visitor accommodation, transport, and parking
- Provide visitors with Wi-Fi and building access
- Manage calendars and Outlook distribution lists
- Administer user access permissions for SharePoint
Work Experience
- approx. 1 - 4 years
Education
- Bachelor's degree
Languages
- English – Business Fluent
- French – Business Fluent
Tools & Technologies
- Outlook
- Word
- Excel
- PowerPoint
- SharePoint
- Webex
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of CHG Labcorp Central Laboratory Services S.à r.l. and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
Like this job?
BetaYour Career Agent finds similar jobs for you every day.
About the Company
CHG Labcorp Central Laboratory Services S.à r.l.
Industry
Healthcare
Description
The company harnesses science for human good, providing diagnostic laboratories and drug development capabilities.
Not a perfect match?
- CERN
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Support Staff(m/w/x)
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