Description

As the operational backbone of the organization, you will bring structure to internal workflows and manage everything from financial administration to office operations to ensure the team scales effectively.

Requirements

• •Experience in back-office, operations, or administration
• •Strong organizational skills and reliability
• •Ability to manage multiple priorities
• •Proactive, solution-oriented mindset
• •Comfort working cross-functionally
• •Ability to work independently
• •Familiarity with modern coordination tools
• •Very good English and German skills
• •Hands-on mindset and bias for action
• •Structured, pragmatic, and adaptable working style
• •Clear communication with diverse stakeholders
• •Strong sense of responsibility
• •Interest in building reliable systems
• •Motivation for health-focused tech
• •European residency and valid work authorization
• •Bachelor's degree

Tasks

• •Manage end-to-end back-office operations and workflows
• •Define operational standards and documentation
• •Continuously improve internal processes for scalability
• •Handle invoicing, payment tracking, and reconciliation
• •Prepare accounting materials for external partners
• •Manage contract execution from preparation to signature
• •Coordinate supplier and partner qualification processes
• •Act as an internal point of contact for administrative topics
• •Liaise with external legal, HR, and accounting vendors
• •Oversee day-to-day operations for the Vienna office
• •Route incoming requests to the appropriate teams
• •Support leadership with reporting and internal materials
• •Identify and resolve operational inefficiencies

Benefits