Description

In this role, you will ensure the efficient operation of the Austrian office by managing daily tasks, coordinating with vendors, and supporting internal teams. Your proactive approach will help maintain a productive work environment and facilitate effective communication.

Requirements

• •Experience providing generalist administrative support
• •Experience working in a Matrix organization
• •Experience in a pharmaceutical environment
• •Ability to communicate and interact at all levels
• •Strong organizational skills and attention to detail
• •Open and collaborative working style
• •Passion for making a positive difference
• •High integrity individual
• •Advanced Microsoft Office skills
• •Fluency in written and spoken English and German

Tasks

• •Ensure smooth office operations in Austria
• •Coordinate repairs and events with Icon Tower Services
• •Order kitchen, sanitary, and office supplies
• •Manage local cleaning services and external partners
• •Maintain office appearance and storage room
• •Archive documents as needed
• •Handle reception and delivery of IT equipment for onboarding and offboarding
• •Manage postal services and arrange courier bookings
• •Prepare meeting rooms for cluster leads' visits
• •Coordinate with third-party vendors for document management
• •Assist with local authority inspections of office space
• •Support administrative and customer service duties as assigned
• •Create purchase requisitions and vendor profiles
• •Provide administrative support during leaves or workload fluctuations
• •Handle ad-hoc administrative tasks and support project progress

Tools & Technologies

Benefits