JLL
Office Services Assistant(m/w/x)
Vollzeitnur vor OrtBerufserfahren
München, Stuttgart
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JLJLL
Coordinator, Workplace Services(m/w/x)
Stuttgart
VollzeitVor OrtBerufserfahren
Nejo KI-Zusammenfassung
Managing reception and guest services for a global real estate firm. Bachelor's degree and 2+ years supervisory experience in Facilities Management or Hospitality required. Daily shift work, 7:00 AM - 4:00 PM.
Anforderungen
- Bachelor degree in related discipline
- Minimum 2 years supervisory experience in Facilities Management or Hospitality
- Experience in hospitality environment
- Strong understanding of financial planning and budget management
- Experience overseeing and optimizing annual facility budgets
- Ensuring expenditures align with operational goals
- Ensuring expenditures remain within approved financial limits
- Proactive and positive attitude
- Customer service-oriented attitude
- Team player across functions and locations
- Excellent interpersonal and communication skills
- Understanding of confidentiality and diplomacy
- Excellent multi-tasking skills
- Excellent project management skills
- Excellent organisational skills
- Ability to work in fast-paced environment
- Ability to meet deadlines
- Self-starter: ability to make decisions on the spot
- Willingness to travel when needed
Aufgaben
- Provide exceptional customer service to internal and external customers
- Work closely with the DACH Lead and WPS team members
- Maintain a consistent, well-groomed appearance
- Welcome guests, suppliers, and employees professionally
- Ensure the reception area is presentable at all times
- Act as the single point of contact for visitors
- Coordinate transportation and parking arrangements
- Manage the wardrobe and offer welcome beverages
- Register visitors according to corporate security policies
- Ensure compliance with corporate security policies
- Handle incoming calls on the main telephone line
- Maintain knowledge of meeting facilities and local businesses
- Ensure a representative and seamless office operation
- Deliver the Salesforce refreshment program
- Supervise all Guest Services processes
- Take ownership of meeting and catering tasks
- Manage meeting booking requests
- Coordinate event requests through internal channels
- Book spaces, coordinate catering, and setup equipment
- Ensure catering quality and presentation standards
- Comply with Health & Safety regulations
- Create a memorable guest experience
- Welcome meeting hosts and guide them to venues
- Support basic AV troubleshooting
- Plan and oversee in-office events
- Act as the point of contact for facilities matters
- Conduct regular facility maintenance checks
- Coordinate preventive maintenance and repairs
- Review quality of janitorial services
- Maintain relationships with building maintenance and landlord
- Follow corporate security processes for external vendors
- Coordinate local roll-out of global WPS initiatives
- Supervise planned and reactive maintenance
- Build relationships with local office communities
- Communicate with local office communities via email and Slack
- Inform about office news, events, and changes
- Minimize disruptions from office maintenance
- Promote WPS customer satisfaction surveys
- Communicate IT-related topics with the IT department
- Contribute to reporting and meeting agendas
- Execute Space Champion duties
- Participate in cross-regional task forces
- Ensure compliance with German Health and Safety regulations
- Maintain JLL H&S documents
- Complete and follow assigned trainings
- Support the organization of SF First Aid Trainings
Berufserfahrung
- 2 Jahre
Ausbildung
- Bachelor-Abschluss
Sprachen
- Englisch – verhandlungssicher
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens JLL erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
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JLJLL
Coordinator, Workplace Services(m/w/x)
Stuttgart
VollzeitVor OrtBerufserfahren
Nejo KI-Zusammenfassung
Managing reception and guest services for a global real estate firm. Bachelor's degree and 2+ years supervisory experience in Facilities Management or Hospitality required. Daily shift work, 7:00 AM - 4:00 PM.
Anforderungen
- Bachelor degree in related discipline
- Minimum 2 years supervisory experience in Facilities Management or Hospitality
- Experience in hospitality environment
- Strong understanding of financial planning and budget management
- Experience overseeing and optimizing annual facility budgets
- Ensuring expenditures align with operational goals
- Ensuring expenditures remain within approved financial limits
- Proactive and positive attitude
- Customer service-oriented attitude
- Team player across functions and locations
- Excellent interpersonal and communication skills
- Understanding of confidentiality and diplomacy
- Excellent multi-tasking skills
- Excellent project management skills
- Excellent organisational skills
- Ability to work in fast-paced environment
- Ability to meet deadlines
- Self-starter: ability to make decisions on the spot
- Willingness to travel when needed
Aufgaben
- Provide exceptional customer service to internal and external customers
- Work closely with the DACH Lead and WPS team members
- Maintain a consistent, well-groomed appearance
- Welcome guests, suppliers, and employees professionally
- Ensure the reception area is presentable at all times
- Act as the single point of contact for visitors
- Coordinate transportation and parking arrangements
- Manage the wardrobe and offer welcome beverages
- Register visitors according to corporate security policies
- Ensure compliance with corporate security policies
- Handle incoming calls on the main telephone line
- Maintain knowledge of meeting facilities and local businesses
- Ensure a representative and seamless office operation
- Deliver the Salesforce refreshment program
- Supervise all Guest Services processes
- Take ownership of meeting and catering tasks
- Manage meeting booking requests
- Coordinate event requests through internal channels
- Book spaces, coordinate catering, and setup equipment
- Ensure catering quality and presentation standards
- Comply with Health & Safety regulations
- Create a memorable guest experience
- Welcome meeting hosts and guide them to venues
- Support basic AV troubleshooting
- Plan and oversee in-office events
- Act as the point of contact for facilities matters
- Conduct regular facility maintenance checks
- Coordinate preventive maintenance and repairs
- Review quality of janitorial services
- Maintain relationships with building maintenance and landlord
- Follow corporate security processes for external vendors
- Coordinate local roll-out of global WPS initiatives
- Supervise planned and reactive maintenance
- Build relationships with local office communities
- Communicate with local office communities via email and Slack
- Inform about office news, events, and changes
- Minimize disruptions from office maintenance
- Promote WPS customer satisfaction surveys
- Communicate IT-related topics with the IT department
- Contribute to reporting and meeting agendas
- Execute Space Champion duties
- Participate in cross-regional task forces
- Ensure compliance with German Health and Safety regulations
- Maintain JLL H&S documents
- Complete and follow assigned trainings
- Support the organization of SF First Aid Trainings
Berufserfahrung
- 2 Jahre
Ausbildung
- Bachelor-Abschluss
Sprachen
- Englisch – verhandlungssicher
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens JLL erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Gefällt dir diese Stelle?
BetaDein Career Agent findet täglich ähnliche Jobs für dich.
Über das Unternehmen
JLL
Branche
RealEstate
Beschreibung
Das Unternehmen ist ein führender globaler Anbieter von Immobilien- und Investmentmanagement-Dienstleistungen.
Noch nicht perfekt?
- JLL
Office Services Assistant(m/w/x)
Vollzeitnur vor OrtBerufserfahrenMünchen, Stuttgart - Cushman & Wakefield U.S., Inc.
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Vollzeitnur vor OrtJuniorStuttgart - JSD-JLL Services GmbH
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Vollzeitnur vor OrtBerufserfahrenStuttgart - Jones Lang LaSalle SE
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Vollzeitnur vor OrtJuniorStuttgart - JSD-JLL Services GmbH
Rezeptionist(m/w/x)
Vollzeitnur vor OrtBerufserfahrenStuttgart