Office Manager(m/w/x)

Anforderungen

• Strong service-oriented mindset and proactive, solution-driven approach
• Ability to create welcoming, supportive, employee-focused environment
• Prior experience in office management, workplace coordination, hospitality, or administrative roles (asset)
• High adaptability and resilience in dynamic environments
• Excellent organizational and time-management skills
• Excellent interpersonal and communication skills
• Strong ownership and accountability for workplace operations
• Discretion and professionalism with sensitive information
• Ability to work independently and collaboratively
• Detail-oriented with hands-on, problem-solving attitude
• Comfort with digital tools and office management systems
• English and French fluency; other languages a plus

Aufgaben

• Manage front-desk operations
• Welcome visitors and candidates
• Coordinate guest arrivals
• Prepare meeting rooms
• Oversee incoming and outgoing mail
• Distribute mail
• Archive physical and digital mail
• Respond to general company inboxes
• Coordinate document management
• Ensure organized record-keeping
• Provide administrative support for daily operations
• Monitor and maintain office, kitchen, and cleaning supplies
• Coordinate purchasing and restocking of consumables
• Manage purchase orders
• Track deliveries
• Organize received goods
• Manage relationships with external suppliers and service providers
• Support planning and execution of company events
• Support planning and execution of internal gatherings
• Coordinate logistics for team-building activities
• Coordinate logistics for special occasions
• Organize welcome activities for new employees
• Ensure cleanliness and order in shared office spaces
• Ensure functionality of shared office spaces
• Coordinate waste management processes
• Communicate with waste management providers
• Act as main contact for cleaning services
• Monitor cleaning service quality
• Support onboarding processes
• Conduct facility tours for new employees
• Prepare welcome materials for new employees
• Assist with workspace setup
• Provide guidance on workplace logistics
• Provide guidance on mobility arrangements
• Serve as point of contact for onboarding inquiries
• Contribute to employee engagement initiatives
• Contribute to workplace satisfaction initiatives
• Act as first point of contact for workplace questions
• Provide day-to-day workplace support
• Support organization of shared spaces and amenities
• Support continuous improvement of shared spaces and amenities
• Facilitate social and engagement activities
• Provide guidance on office policies
• Provide guidance on workplace access
• Provide guidance on parking procedures
• Manage parking allocations
• Track parking usage
• Maintain and update workplace policies
• Maintain and update workplace documentation
• Coordinate meeting room bookings
• Maintain meeting room scheduling systems
• Support payroll processes with mobility data
• Support payroll processes with parking data
• Administer transportation subscriptions
• Administer related employee services
• Update internal communication platforms
• Post workplace information and announcements
• Create internal communications for office operations
• Distribute internal communications for office operations
• Coordinate with external providers for office maintenance
• Coordinate with contractors for facilities management
• Oversee workspace management
• Coordinate furniture and equipment
• Monitor facilities for a safe work environment
• Monitor facilities for a functional work environment
• Support budget tracking with Finance
• Support expense monitoring with Finance

AusbildungWeitere Informationen zur Ausbildungsanforderung

Sprachen

Tools & Technologien