Executive Assistant(m/w/x)

Anforderungen

• Solid administrative experience in corporate C-level reporting
• Degree in administration or equivalent certification
• Excellent relationship building and teamwork skills
• High level of tact
• Commitment to discretion and diplomacy
• Resourcefulness
• High attention to detail
• Autonomous problem anticipation and solving
• Ability to work under high pressure and short deadlines
• Comfort with multi-tasking
• Advanced proficiency with Office365 (Word, Outlook, Excel, Teams), Concur, Adobe Acrobat
• Excellent written and verbal communication skills (French, English C2)

Aufgaben

• Answer and filter incoming telephone calls
• Manage a complex agenda
• Arrange meetings with internal and external stakeholders
• Sort incoming correspondence
• Highlight priority correspondence
• Type high-quality written materials in French and English
• Manage contact and mailing databases
• Maintain an efficient filing system
• Receive high-level visitors
• Coordinate meeting rooms and videoconference setup
• Arrange catering for meetings
• Prepare meeting announcements and invitations
• Coordinate travel for the Chairman and key stakeholders
• Maintain general office supplies stock
• Manage meeting rooms
• Liaise with Facilities on maintenance issues
• Liaise with IT on technical issues
• Process expense claims
• Process invoices
• Liaise with the accounts department for payment follow-up

Berufserfahrung

Ausbildung

Sprachen

Tools & Technologien