Office Manager(m/w/x)

Anforderungen

• Organizational skills
• Proactivity
• Experience in budget management
• Relationship building with stakeholders
• Leadership of direct reports and external service providers
• Bachelor’s degree in Business Administration, Management, or related field
• Minimum of 5 years of experience in Facility Management or Real Estate Project Management
• Proven track record in overseeing large-scale office operations
• Strong organizational and time management skills
• Excellent verbal and written communication abilities in French and English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with confidentiality
• Strong problem-solving skills and extreme attention to detail
• Ability to work independently and as part of a team
• Demonstrated experience in office and project management
• Understanding of office administration responsibilities, systems, and procedures
• Ability to create and monitor budgets
• Multitasking, agility and resilience

Aufgaben

• Coordinate internal team members and partner companies providing outsourced services
• Oversee administrative and technical staff to align tasks with organizational goals
• Develop and manage budgets for internal teams and external service providers
• Manage relationships and contracts with external service providers, including cleaning and security vendors
• Ensure smooth operation of office facilities, including maintenance and supplies
• Coordinate office procedures to enhance efficiency and productivity
• Ensure compliance with workplace ergonomics and safety standards
• Oversee office security and safety protocols, interacting with the Office of Critical Infrastructure and Resilience Team
• Develop and implement office policies and procedures to improve operational effectiveness
• Act as a point of contact for internal and external stakeholders, addressing their needs
• Assist the Global Head of General Services with local and international projects
• Provide backup support for the Global Head of General Services on various initiatives
• Coordinate and oversee office-related projects to improve operational efficiency
• Support cross-functional projects and initiatives as needed
• Implement and manage new office processes and systems
• Manage project timelines, deliverables, and stakeholder communication

Berufserfahrung

Ausbildung

Sprachen

Tools & Technologien