Office Assistant(m/w/x)

Beschreibung

You will ensure smooth operations by managing complex schedules and travel logistics, while acting as a central communication hub to support the company's vital scientific research.

Anforderungen

• •Matura and commercial or administrative training
• •At least 2 years professional experience
• •Strong organizational and multitasking skills
• •Excellent German and English communication skills
• •Proficiency in MS Office
• •Quick comprehension and adaptability
• •Polite, trustworthy, and high discretion
• •Self-organized, proactive, and forward-planning
• •Team player with collaborative mindset
• •Service orientation and confidentiality handling
• •Enjoyment of international collaborative environments

Aufgaben

• •Manage the Scientific Directors' calendars
• •Organize internal and external meetings
• •Arrange travel for directors and research leaders
• •Submit travel requests and prepare itineraries
• •Coordinate visits with external stakeholders
• •Manage catering and room bookings for events
• •Update and publish intranet content
• •Handle correspondence and create presentations
• •Process expense reports and maintain filing systems
• •Record and distribute meeting minutes
• •Collaborate with the Institute Secretary
• •Liaise with internal departments and external partners

Tools & Technologien

Benefits