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JSJSD-JLL Services GmbH

Workplace Coordinator(m/w/x)

Frankfurt am Main
Full-timeOn-siteExperienced
AI/ML
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On-site facilities contact managing IFM subcontractors and handling work requests via Corrigo CMMS. Reception desk staffing and technical support coordination for HVAC, cleaning, and maintenance. Proven facilities management experience required.

Requirements

  • Proven facilities management or workplace services operations experience
  • Strong customer service and stakeholder management skills
  • Proficiency with CMMS systems (Corrigo preferred) and ERP systems (SAP/JDE)
  • Excellent communication skills and professional phone/reception etiquette
  • Detail-oriented with ability to manage multiple tasks
  • Knowledge of HS&E regulations and safety compliance
  • Experience with vendor management and procurement processes
  • Proactive, collaborative team player with problem-solving mindset
  • Flexibility to adapt to changing priorities and think outside the box
  • Encouraged to apply even if not meeting all requirements

Tasks

  • Serve as primary on-site facilities contact
  • Manage IFM subcontractors across service scope
  • Handle work requests via Corrigo CMMS system
  • Coordinate technical support for HVAC, cleaning, and maintenance
  • Staff reception desk
  • Manage visitor processes
  • Handle incoming calls and mail distribution
  • Manage vendor relationships
  • Process purchase orders in SAP/JDE
  • Ensure procurement compliance
  • Coordinate consumables ordering
  • Manage office moves
  • Handle parking management
  • Support employee onboarding and offboarding
  • Maintain HS&E compliance
  • Complete required training
  • Ensure contractor safety requirements
  • Support event coordination
  • Set up meeting rooms
  • Manage AV equipment
  • Process asset inventory
  • Handle equipment handovers
  • Maintain occupancy planning systems
  • Provide security management support
  • Conduct physical security reporting
  • Support capital projects from initiation to completion
  • Hand over completed projects to FM team

Work Experience

  • approx. 1 - 4 years

Education

  • High school diploma

Languages

  • English – Business Fluent

Tools & Technologies

  • CMMS
  • Corrigo
  • ERP
  • SAP
  • JDE
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of JSD-JLL Services GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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