Receptionist(m/w/x)

Description

In this part-time role, you will be the welcoming face of the facility, handling phone calls, managing mail, and assisting guests. Your day will involve coordinating appointments, overseeing office supplies, and supporting various administrative tasks.

Requirements

• •Completed commercial training or comparable qualification
• •Strong command of English, both written and spoken
• •Confident use of telephone, PC, Internet, and necessary software
• •Strong team spirit
• •Ability to work under pressure
• •Excellent organizational skills
• •Professional demeanor
• •Strong communication skills
• •Strong service and customer focus
• •Abgeschlossene kaufmännische Ausbildung oder vergleichbare Qualifikation
• •Sehr gute Englischkenntnisse in Wort und Schrift
• •Sicherer Umgang mit Telefonanlage, PC, Internet und gängigen Softwareanwendungen
• •Hohe Teamfähigkeit
• •Belastbarkeit
• •Ausgeprägtes Organisationstalent
• •Professionelles Auftreten
• •Starke Kommunikationsfähigkeit
• •Ausgeprägte Service- und Kundenorientierung

Tasks

• •Answer and forward internal and external phone calls, including in English
• •Act as telephone backup for the Munich office or other departments
• •Handle and distribute incoming and outgoing mail
• •Process incoming invoices
• •Welcome and assist guests, including organizing refreshments
• •Coordinate and manage the pool vehicle fleet
• •Schedule appointments and prepare meeting rooms
• •Support general office tasks, such as mail stamping and correspondence
• •Order and manage office supplies while maintaining relevant statistics
• •Manage visitor registration and administration

Tools & Technologies

Benefits