Description

As a Facilities Coordinator, you will be the go-to person for on-site facilities management, overseeing subcontractors, coordinating technical support, and ensuring smooth operations for events and office logistics. This role involves managing vendor relationships, maintaining compliance, and supporting various projects, making each day dynamic and impactful.

Requirements

• •Proven experience in facilities management or workplace services operations
• •Strong customer service and stakeholder management skills
• •Proficiency with CMMS systems (Corrigo preferred) and ERP systems (SAP/JDE)
• •Excellent communication skills and professional phone/reception etiquette
• •Detail-oriented with ability to manage multiple tasks in fast-paced environment
• •Knowledge of HS&E regulations and safety compliance requirements
• •Experience with vendor management and procurement processes
• •Proactive, collaborative team player with problem-solving mindset
• •Flexibility to adapt to changing priorities and think outside the box

Tasks

• •Serve as the primary on-site facilities contact
• •Manage all IFM subcontractors across service scope
• •Handle work requests via Corrigo CMMS system
• •Coordinate technical support for HVAC, cleaning, and maintenance
• •Staff the reception desk and manage visitor processes
• •Handle incoming calls and mail distribution
• •Manage vendor relationships and process purchase orders in SAP/JDE
• •Ensure procurement compliance
• •Coordinate ordering of consumables and office moves
• •Manage parking and employee onboarding/offboarding
• •Maintain HS&E compliance and complete required training
• •Ensure contractor safety requirements are met
• •Support event coordination and meeting room setup
• •Manage AV equipment for events
• •Process asset inventory and equipment handovers
• •Maintain occupancy planning systems
• •Provide security management support
• •Conduct physical security reporting
• •Support capital projects from initiation to completion

Tools & Technologies