Description

As the face of the office, you'll blend warm hospitality with facility operations by managing the reception, coordinating building maintenance, and supporting event logistics to ensure a seamless workplace experience.

Requirements

• •3-5 years experience in facilities management
• •Knowledge of building systems and maintenance
• •Proficiency in Google Suite applications
• •Familiarity with CAD and space planning
• •Excellent project management and organizational skills
• •Strong communication and interpersonal skills
• •Fluency in German and English
• •Knowledge of health and safety regulations
• •Experience in vendor management
• •Ability to manage multiple projects
• •Strong problem-solving skills
• •Experience with change management processes

Tasks

• •Serve as the primary contact for visitors and staff
• •Manage the front of house reception desk
• •Process approximately 200 daily customer reports annually
• •Assist with building system maintenance and repairs
• •Support vendor relationships and service contracts
• •Conduct regular building inspections and safety audits
• •Ensure compliance with health and safety regulations
• •Maintain energetic and welcoming guest interactions
• •Control contractor and visitor logs
• •Maintain office equipment and furniture inventory
• •Manage procurement for new equipment and supplies
• •Implement an effective asset tracking system
• •Monitor energy-saving and sustainability initiatives
• •Track and report environmental performance metrics
• •Support the site manager with budget tracking
• •Identify cost-saving opportunities and track invoices
• •Coordinate cross-functional teams for facility projects
• •Plan and execute on-site corporate events
• •Collaborate with the global events team
• •Negotiate service level agreements with vendors
• •Conduct performance reviews of service providers

Tools & Technologies

Benefits