Bolt Technology
Workplace Experience Specialist(m/w/x)
Full-timeWith HomeofficeExperienced
Berlin
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CTctrl QS GmbH
Workplace Experience Lead(m/w/x)
Berlin
Full-timeWith Home OfficeExperienced
Nejo AI Summary
Managing office visitor experience and daily operations at a digital experience platform partner. 3+ years in office management or workplace coordination required. Time off for extra hours, 28 days vacation.
Requirements
- 3+ years experience in office management, workplace coordination, or similar role
- Comfort working with or supporting C-level
- Warm, outgoing personality
- Approachability and helpfulness
- Enjoyment in coordinating/keeping things together
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Ability to multitask effectively
- Confidence in leading others
- Ability to give clear directions
- Supportive leadership style
- Fluent English
- German (strong plus for vendor/facilities communication)
Tasks
- Ensure a great experience for all office visitors.
- Welcome office visitors.
- Handle incoming and outgoing mail.
- Manage office door access.
- Serve as the first point of contact for inquiries.
- Provide daily operational support to team members.
- Plan and coordinate team events and team days.
- Ensure office spaces are tidy.
- Keep office supplies stocked.
- Prepare meeting rooms for use.
- Collaborate on hybrid workplace experience.
- Ensure consistent workplace experience for all.
- Provide the right setup for remote work.
- Lead a small team of two.
- Conduct regular team check-ins.
- Provide feedback and development conversations.
- Ensure team members have necessary resources.
- Manage team member onboarding processes.
- Manage team member offboarding processes.
- Ensure a positive start for new joiners.
- Ensure all office technology functions properly.
- Serve as the first point of contact for tech issues.
- Liaise with IT for technical support.
- Handle travel bookings for team members.
- Coordinate C-Level executive travel.
- Manage relationships with vendors and providers.
- Monitor vendor performance and delivery.
- Control costs for facilities and supplies.
- Ensure compliance with health and safety requirements.
- Handle CEO's documents with discretion.
- Manage CEO's scheduling and correspondence.
- Assist with shareholder communication.
- Provide board-related administrative support.
- Assist with cross-account payroll administration.
- Support accounting administration as needed.
Work Experience
- 2 - 5 years
Education
- High school diploma
Languages
- English – Business Fluent
- German – Business Fluent
Benefits
Flexible Working
- Time off for extra hours
- Flexible working environment
- Home office
Startup Environment
- Vibrant office
Learning & Development
- Unique learning environment
- Internal Academy
Career Advancement
- Fluid career paths
- Opportunities to specialize or grow
Team Events
- Regular team-building activities
- Regular team events
- Summer and Christmas parties
Healthcare & Fitness
- Sport and health initiatives
Free or Subsidized Food
- Monthly team lunches
Snacks & Drinks
- Weekly company breakfasts
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of ctrl QS GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
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CTctrl QS GmbH
Workplace Experience Lead(m/w/x)
Berlin
Full-timeWith Home OfficeExperienced
Nejo AI Summary
Managing office visitor experience and daily operations at a digital experience platform partner. 3+ years in office management or workplace coordination required. Time off for extra hours, 28 days vacation.
Requirements
- 3+ years experience in office management, workplace coordination, or similar role
- Comfort working with or supporting C-level
- Warm, outgoing personality
- Approachability and helpfulness
- Enjoyment in coordinating/keeping things together
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Ability to multitask effectively
- Confidence in leading others
- Ability to give clear directions
- Supportive leadership style
- Fluent English
- German (strong plus for vendor/facilities communication)
Tasks
- Ensure a great experience for all office visitors.
- Welcome office visitors.
- Handle incoming and outgoing mail.
- Manage office door access.
- Serve as the first point of contact for inquiries.
- Provide daily operational support to team members.
- Plan and coordinate team events and team days.
- Ensure office spaces are tidy.
- Keep office supplies stocked.
- Prepare meeting rooms for use.
- Collaborate on hybrid workplace experience.
- Ensure consistent workplace experience for all.
- Provide the right setup for remote work.
- Lead a small team of two.
- Conduct regular team check-ins.
- Provide feedback and development conversations.
- Ensure team members have necessary resources.
- Manage team member onboarding processes.
- Manage team member offboarding processes.
- Ensure a positive start for new joiners.
- Ensure all office technology functions properly.
- Serve as the first point of contact for tech issues.
- Liaise with IT for technical support.
- Handle travel bookings for team members.
- Coordinate C-Level executive travel.
- Manage relationships with vendors and providers.
- Monitor vendor performance and delivery.
- Control costs for facilities and supplies.
- Ensure compliance with health and safety requirements.
- Handle CEO's documents with discretion.
- Manage CEO's scheduling and correspondence.
- Assist with shareholder communication.
- Provide board-related administrative support.
- Assist with cross-account payroll administration.
- Support accounting administration as needed.
Work Experience
- 2 - 5 years
Education
- High school diploma
Languages
- English – Business Fluent
- German – Business Fluent
Benefits
Flexible Working
- Time off for extra hours
- Flexible working environment
- Home office
Startup Environment
- Vibrant office
Learning & Development
- Unique learning environment
- Internal Academy
Career Advancement
- Fluid career paths
- Opportunities to specialize or grow
Team Events
- Regular team-building activities
- Regular team events
- Summer and Christmas parties
Healthcare & Fitness
- Sport and health initiatives
Free or Subsidized Food
- Monthly team lunches
Snacks & Drinks
- Weekly company breakfasts
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of ctrl QS GmbH and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.
About the Company
ctrl QS GmbH
Industry
IT
Description
The company partners with global brands to implement and manage digital solutions, focusing on corporate digital transformation.
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