Office Manager(m/w/x)

Description

You will ensure the location runs smoothly by balancing facility management with patent administration. Your day-to-day involves coordinating with external partners and providing vital support to the team.

Requirements

• •Proficiency in Microsoft Office and SAP
• •Experience in business correspondence and documentation
• •Telephone reception and professional communication skills
• •Experience in administrative organisation and filing
• •Meeting coordination and calendar management experience
• •Discretion and confidential information handling
• •Written and verbal English and French
• •Excellent documentation, organisation, and follow-up
• •Attention to detail and accuracy
• •Proactive problem-solving and priority management

Tasks

• •Oversee daily building operations and security
• •Manage the maintenance technician
• •Coordinate with landlords, contractors, and authorities
• •Track maintenance activities and site interventions
• •Organize first aid training for compliance
• •Monitor patent files from disclosure to grant
• •Track patent invoices and manage documentation
• •Liaise between patent agencies and inventors
• •Provide administrative support to site leadership
• •Manage incoming and outgoing mail
• •Process building and patent-related SAP purchases
• •Maintain efficient office systems and records
• •Serve as a central stakeholder contact
• •Coordinate calendars and meeting logistics
• •Improve administrative and operational efficiency

Tools & Technologies

Benefits