Description

In this role, you will ensure smooth office operations by coordinating management processes, optimizing workflows, and overseeing onboarding for new employees. You will also play a vital role in planning events and supporting cross-functional projects.

Requirements

• •University degree in humanities, business management, or related field
• •At least 3-5 years of relevant professional experience in office administration or similar environment
• •Very good German and English language skills (at least C1, both written and spoken)
• •Strong process-oriented mindset with experience in workflow optimization and documentation
• •Excellent organizational, prioritization, and decision-making skills
• •Service-oriented mindset with an approachable, friendly, and diplomatic manner
• •High level of independence, reliability, and attention to detail
• •Strong communication and interpersonal skills, including intercultural competence, presentation, and stakeholder management
• •Very good MS Office and general IT user skills

Tasks

• •Coordinate and administer office management processes across six sister companies
• •Optimize and standardize internal office workflows
• •Improve documentation, including handbooks, guidelines, and checklists
• •Serve as a key interface between People & Culture, Management, IT, Accounting, and external service providers
• •Manage administrative onboarding processes for new employees
• •Conduct onboarding sessions related to Office Administration and Health & Safety
• •Oversee contract registries, vendors, and suppliers
• •Support planning and coordination of internal events, workshops, and company meetings
• •Promote administrative processes and internal standards
• •Contribute to cross-functional projects and initiatives within ISCC
• •Guide and support interns or working students

Tools & Technologies

Benefits