Description

In this role, you will provide essential administrative support to the Legal & Capital Market Team by managing client structures and ensuring compliance. Your day-to-day responsibilities will include drafting documents, coordinating with clients, and maintaining accurate records, all while delivering exceptional service.

Requirements

• •Swiss Law degree (BLaw) or Paralegal with at least one year of experience in corporate law or corporate services
• •Experience in financial and transaction services
• •Strong self-management and organizational skills
• •Strong accountability in meeting goals and KPIs
• •Client-oriented mindset with attention to detail
• •Excellent written and verbal communication skills in English and German; fluency in French is a strong advantage
• •Working knowledge of MS Office 365
• •Team player with ability to work independently
• •Ability to build and maintain collaborative relationships
• •Sound judgment in problem-solving and decision-making
• •Integrity, professionalism, and respect
• •Ability to thrive in a dynamic environment
• •Proactive in seeking feedback and development opportunities

Tasks

• •Administer a portfolio of client structures
• •Support team members with financial structures
• •Assist with project tasks across client portfolios, focusing on compliance and administrative follow-up
• •Draft transaction-related documentation and reports
• •Prepare board and shareholder meeting minutes, resolutions, and bank-related forms
• •Perform administrative duties using standardized templates and internal guidelines
• •Communicate professionally and customer-focused with clients, advisors, and third parties
• •Coordinate with clients, intermediaries, and bankers
• •Collaborate with colleagues, advisors, and third parties on client services
• •Support the Compliance Department during onboarding and customer lifecycle
• •Manage calls with clients and advisors, taking messages as needed
• •Arrange timely sending of correspondence via email, fax, mail, or courier
• •Maintain and update KYC information
• •Keep client databases and files compliant and up to date
• •Assist team members with routine tasks like scanning and filing
• •Cooperate in issuing invoices and following up on payments
• •Perform general administration duties as needed
• •Accurately register time spent during the working day
• •Stay updated on local anti-money laundering legislation and regulatory requirements
• •Ensure high service levels and prompt communication turnaround

Tools & Technologies

Benefits