Assistant to Head IT / Team Assistant(m/w/x)

Description

As a central coordinator, you will streamline IT operations by managing stakeholder communication and tracking key initiatives to ensure the leadership team has the insights needed for strategic decisions.

Requirements

• •Commercial or business administration education
• •Advantageous training in procurement or IT
• •Experience in Team Assistance or Procurement
• •Experience in international or IT departments
• •Excellent organizational and coordination skills
• •Strong negotiation support skills
• •Knowledge of procurement and vendor processes
• •Strong communication and interpersonal skills
• •High attention to detail and structure
• •Clear communication with internal/external parties
• •High reliability, discretion, and responsibility
• •Proficiency in MS Office and ERP
• •Fluency in English, German nice to have

Tasks

• •Coordinate administrative and organizational IT activities
• •Maintain IT documentation and governance materials
• •Prepare meetings, workshops, and team events
• •Create presentations and management reports
• •Liaise between IT leadership and external partners
• •Track IT initiatives, risks, and dependencies
• •Prepare briefings to support management decisions
• •Coordinate meetings and actions for partner management
• •Manage communication with vendors and service providers
• •Improve administrative and operational workflows
• •Implement digital tools and process automation
• •Monitor costs and operational process performance
• •Ensure follow-up for IT governance meetings
• •Track invoices to ensure budget transparency
• •Handle sensitive data with high confidentiality

Tools & Technologies

Benefits