Assistant, Medical Operations(m/w/x)

Requirements

• Commercial education background or similar
• Minimum 3 years experience in similar role
• Strong project management skills
• Keen interest in medical topics
• Excellent time management and prioritization
• Strong organizational abilities
• Business fluency in English
• German language skills preferred
• High service orientation and customer focus
• Strong relationship-building skills
• Effective cross-functional communication
• Ability to learn and adapt quickly
• Self-driven and detail-oriented
• Ability to handle ambiguity
• Strong written and verbal communication

Tasks

• Provide administrative support to the Medical Department
• Manage the Medical Director's calendar and travel
• Organize and manage internal and external meetings
• Process expenses and prepare documents
• Coordinate office set-ups and employee onboarding
• Maintain personnel and departmental files
• Ensure compliance with corporate and government regulations
• Prepare slide decks and meeting materials
• Manage vendor contracting and invoice handling
• Support the medical project approval process
• Coordinate cross-border activities
• Assist with non-interventional study administration
• Follow security, privacy, and purchasing procedures
• Interact with senior executives regarding sensitive information

Work Experience

Education

Languages