Description

In this role, you will provide essential support to the Management Board by coordinating strategic projects and ensuring compliance with banking regulations. Your day-to-day responsibilities will include managing schedules, preparing communications, and collaborating with various stakeholders.

Requirements

• •8+ years of relevant work experience
• •Strong interpersonal skills
• •Fluency in business-level English and German
• •Experience supporting Senior Managers or Leaders
• •High level of integrity and discretion
• •Ability to complete complex tasks quickly
• •Ability to react with appropriate urgency
• •Ability to work at a fast pace
• •Desire to improve and not accept the status quo
• •Understanding of operational excellence in Executive work

Tasks

• •Provide administrative support for the Management Board
• •Manage complex calendars and scheduling requirements
• •Prepare and send meeting materials and agendas
• •Create presentation decks and memos as requested
• •Support regulatory board and committees with minutes and agendas
• •Act as board secretary for the Supervisory Board
• •Align regulatory communication with FMA, OeNB, and auditors
• •Coordinate bank-wide strategic and operational projects
• •Follow up on project status and stakeholder alignment
• •Prepare, review, and edit presentations and reports
• •Draft internal and external communications and briefings
• •Assist with compliance regarding Austrian and European banking regulations
• •Coordinate regulatory reporting and submissions
• •Collaborate with Compliance, Legal, and Risk Management teams
• •Prepare documentation for external audits and supervisory reviews
• •Organize All Hands, Town Halls, and team events
• •Partner with other Executive Assistants to improve efficiency
• •Liaise with regulatory bodies, associations, and auditors