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BBBBMRI-ERIC

Executive Assistant to the Director General(m/w/x)

Graz
from 58,000 / year
Full-timeWith Home OfficeSenior
Apply now

Executive support for European Research Infrastructure, managing complex agendas and coordinating international leadership meetings. Substantial EA experience in an international environment required. Flexible working hours, work from home option.

Requirements

  • Substantial experience as Executive Assistant or senior support role
  • Strong understanding of international environment dynamics
  • Excellent organisational and prioritisation skills
  • Ability to work effectively under pressure
  • Ability to manage competing priorities
  • Ability to remain calm and effective
  • High level of political sensitivity
  • Sound judgement
  • Emotional intelligence
  • Excellent organisational skills
  • Excellent communication skills
  • Excellent interpersonal skills
  • Comfortable working in multicultural environment
  • Comfortable working with diverse teams
  • Comfortable working with diverse leadership styles
  • Scientific background preferably in biomedicine
  • Professional fluency in English
  • Fluency in German
  • Leadership experience

Tasks

  • Provide high-level executive support
  • Manage complex and dynamic agenda
  • Coordinate internal leadership meetings
  • Set up high-level external engagements
  • Ensure seamless logistics for international trips
  • Plan events across multiple time zones
  • Anticipate Director General’s needs
  • Identify potential risks and conflicts
  • Propose proactive solutions
  • Coordinate with Heads of Departments
  • Prepare documents in advance
  • Navigate between political, institutional, and scientific stakeholders
  • Handle confidential information professionally
  • Maintain highest level of discretion

Work Experience

  • approx. 4 - 6 years

Education

  • Vocational certification

Languages

  • English – Business Fluent
  • German – Business Fluent

Benefits

Flexible Working

  • Flexible working hours
  • Work from home

Informal Culture

  • Cooperative working environment
  • Flat hierarchies

Startup Environment

  • Short decision-making paths

Healthcare & Fitness

  • Complementary health insurance

Retirement Plans

  • Private pension scheme
Find the original job posting in its most current version here. Nejo automatically captured this job from the website of BBMRI-ERIC and processed the information on Nejo with the help of AI for you. Despite careful analysis, some information may be incomplete or inaccurate. Please always verify all details in the original posting! Content and copyrights of the original posting belong to the advertising company.

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