Executive Assistant(m/w/x)

Beschreibung

You will serve as a vital communication hub, managing the CEO's complex priorities and global logistics while ensuring strategic initiatives and board-level engagements run with total operational excellence.

Anforderungen

• •Degree in business administration, related field, or advanced degree
• •8+ years experience as Executive Assistant or Chief of Staff
• •Understanding of corporate governance and organizational dynamics
• •Exceptional organizational and time management skills
• •Strong communication skills in English, German, or Japanese
• •Proficiency in Microsoft Office and collaboration tools
• •Familiarity with ERP, PR/PO creation, or Concur
• •Analytical ability to prepare executive reports
• •Professional discretion, integrity, and confidentiality
• •Ability to work under pressure and independently
• •Professional presence and cultural maturity
• •Proactive, resourceful, and solution-driven mindset
• •Strong interpersonal skills and cultural awareness

Aufgaben

• •Manage the CEO’s calendar and travel
• •Prioritize appointments and confidential information
• •Prepare high-impact briefs and presentations
• •Develop documentation for multinational meetings
• •Act as the primary stakeholder contact
• •Draft and refine professional correspondence
• •Coordinate executive meetings and agendas
• •Capture outcomes and drive follow-up actions
• •Track strategic initiatives and board activities
• •Conduct research to inform executive decisions
• •Streamline processes within the CEO’s office
• •Manage expense and budget tracking
• •Oversee special projects in international settings

Tools & Technologien