Team Assistant(m/w/x)

Description

You will provide vital administrative support by managing communications, coordinating complex documentation, and using SAP to ensure smooth operational and budgetary workflows.

Requirements

• •Higher secondary education, high school diploma or equivalent
• •Desirable secretarial/clerical training or equivalent
• •Minimum six years relevant work experience
• •Desirable experience in office procedures
• •Desirable experience supporting managerial/professional staff
• •Proficiency in Microsoft Office and internet
• •Desirable experience with SAP or ERP
• •Fluency in written and spoken English
• •Desirable knowledge of another UN language
• •Integrity and impartial work approach
• •Professionalism and responsible work manner
• •Respect for diversity and inclusive teamwork
• •Emotional intelligence and receptiveness
• •Effective planning and organizational skills
• •Effective communication and trust building
• •Innovation and continuous learning mindset

Tasks

• •Screen mail and draft non-technical replies
• •Provide background and project information to supervisors
• •Track pending matters and follow up on deadlines
• •Screen phone calls and visitors
• •Respond to complex inquiries and information requests
• •Draft and format routine and non-routine correspondence
• •Proofread and edit documents for accuracy and style
• •Extract and summarize statistics for presentations
• •Conduct computer-based searches for division reports
• •Process recruitment, purchasing, and travel actions in SAP
• •Organize meetings and coordinate event arrangements
• •Monitor and reallocate budget funds
• •Prepare requisitions, purchase orders, and travel authorizations
• •Maintain electronic files and work-related databases
• •Execute ad-hoc research and administrative assignments

Tools & Technologies

Benefits