Description

You will play a vital role in keeping the office running smoothly, from coordinating events to supporting onboarding, all while acting as a friendly first point of contact for the team.

Requirements

• •Enrollment in bachelor's, master's, or related programme
• •Interest in office operations or administration
• •Strong organisational skills and attention detail
• •Reliability, proactivity, and task management skills
• •Comfortable communication with various stakeholders
• •Confidence using standard office tools
• •Positive attitude and willingness to learn
• •Fluent English and German B1 plus

Tasks

• •Organize daily office operations to maintain a functional workspace
• •Manage office supplies, equipment, and meeting rooms
• •Coordinate office maintenance, repairs, and service requests
• •Communicate with vendors, service providers, and contractors
• •Assist teams with scheduling and travel arrangements
• •Manage calendars, meeting bookings, and conference calls
• •Provide holiday cover for the Executive Assistant's scheduling tasks
• •Handle incoming emails and greet office visitors
• •Act as a friendly first point of contact
• •Organize team events, workshops, and off-site meetings
• •Collaborate with People Operations to onboard new employees
• •Support initiatives that improve team happiness and engagement
• •Address basic employee questions and office-related topics
• •Foster a positive and collaborative office atmosphere

Tools & Technologies