AbbVie
.Executive Assistant(m/w/x)
Vollzeitnur vor OrtBerufserfahren
Cham
Neuer Job?Nejo!
Dein persönlicher KI-Karriere-Agent
MEMerck & Co., Inc., Rahway, NJ, USA
Senior Associate, Administrative Services(m/w/x)
VollzeitVor OrtSenior
Nejo KI-Zusammenfassung
Calendar management and stakeholder liaison for biopharmaceutical leadership team. Pharmaceutical sector experience preferred, discretion essential. Three-site Swiss operations, 1,000+ employees.
Deine Match-Analyse
von deinem Karriere-Agenten
Warum dieser Job zu dir passt
Mögliche Lücken
Tipps für deine Bewerbung
Anforderungen
- Administrative support to leadership team members in international organization
- Experience in Pharmaceutical sector (advantageous)
- Discretion and confidentiality in handling sensitive information
- Coordinating and performing multiple tasks with project principles understanding
- Work priorities and activities reviewed with little supervision
- Advanced analytical ability, independent judgment, creativity, problem-solving skills
- Advanced proficiency in Microsoft 365 applications and digital collaboration tools
- Effective interaction with executives, clients on-site and remotely
- Ability to work under pressure with high confidentiality
- Diligence and ability to work independently with tight deadlines
- Ability to work in a fast-paced environment
- Attention to detail and managing multiple competing priorities
- High level of ethics, integrity, sense of justice, confidentiality and discretion
- Team working and collaboration skills with colleagues and stakeholders
- Data Entry
- Document Management
- Event Planning
- File Management
- Financial Budgeting
- Office Applications
- Office Equipment
- Process Improvements
- Project Management
- Scheduling
- Software Proficiency
- Team Coordination
- Travel Scheduling
- Vendor Management
- Visa Applications
Aufgaben
- Proactively manage executive calendars and prioritize meetings
- Anticipate calendar conflicts and communicate changes
- Serve as a primary liaison for internal and external stakeholders
- Ensure clear and professional communication on priorities and updates
- Plan and coordinate team meetings and workshops
- Manage meeting logistics and prepare materials
- Take meeting minutes and follow up on actions
- Manage multi-leg international travel itineraries
- Ensure compliance with visa and travel authorization policies
- Manage expense reporting for assigned leaders
- Provide guidance and support for expense reporting
- Raise purchase orders as required
- Manage digital collaboration platforms like SharePoint and Teams
- Maintain accurate content and access control on platforms
- Ensure adherence to governance standards for digital platforms
- Manage and maintain content for relevance and logical filing
- Prepare, edit, and format executive presentations and documents
- Ensure accuracy, clarity, and corporate branding alignment
- Support leaders with proactive planning for key meetings
- Manage schedule development and track changes for meetings
- Follow up independently on meeting-related actions
- Collaborate with administrative colleagues to streamline processes
- Share best practices with administrative teams
- Drive continuous improvement in administrative operations
- Support and coordinate special projects as needed
Berufserfahrung
ca. 4 - 6 Jahre
Ausbildung
Matura
Sprachen
Englisch – fließend
Tools & Technologien
Microsoft 365
Von Nejo automatisch aufbereitet
Nejo hat diesen Job automatisch von der Website des Unternehmens Merck & Co., Inc., Rahway, NJ, USA erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Zur Originalanzeige bei Merck & Co., Inc., Rahway, NJ, USAÜber das Unternehmen
ME
PharmaceuticalsLuzern
Merck & Co., Inc. is a global biopharmaceutical company committed to discovering, developing, manufacturing, and marketing a broad range of innovative health care products.
Wie gut ist dein Lebenslauf?
Nejo bewertet ihn, und bringt ihn danach gemeinsam mit dir in Bestform.
Du hast noch keinen Lebenslauf?
Noch nicht perfekt?
- Roche Diagnostics Int. AGExecutive Assistant to the Head of Core Lab(m/w/x)Vollzeitnur vor OrtSeniorRisch-Rotkreuz
- AbbVieSenior Government Affairs Manager(m/w/x)Vollzeitnur vor OrtSeniorCham
- OrganonSenior Specialist Controlling – Entity Senior Accountant(m/w/x)Vollzeitnur vor OrtSeniorLuzern
- Roche Diagnostics Int. AGTeam Lead Customer Relationship Management (Senior Product Leader)(m/w/x)Vollzeitnur vor OrtSeniorRisch-Rotkreuz