ctrl QS GmbH
Workplace Experience Lead(m/w/x)
Vollzeitnur vor OrtBerufserfahren
Berlin
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Dein persönlicher KI-Karriere-Agent
KOKooku Recruiting GmbH
Head of Office Management(m/w/x)
Berlin
VollzeitVor OrtManagement
Nejo KI-Zusammenfassung
First point of contact for visitors, mail, and office access. C-level executive support and event coordination. 3+ years office management experience required. 28 days vacation, flexible environment.
Anforderungen
- 3+ years office management/workplace coordination
- Support C-level executives
- Warm, outgoing personality
- Approachability and helpfulness
- Ability to keep things organized
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Multitasking ability
- Confidence leading others
- Clear direction giving
- Supportive leadership style
- Fluent English
- German language skills (strong plus)
Aufgaben
- Welcome visitors and handle mail
- Manage office access and be the first point of contact
- Provide day-to-day operational support to team members
- Address team member questions and requests
- Plan and coordinate team events and days
- Maintain office tidiness and stocked supplies
- Ensure meeting rooms are always ready
- Support a consistent workplace experience for remote employees
- Ensure remote employees have the right setup
- Lead a small team of two
- Conduct regular check-ins and feedback sessions
- Manage team member development conversations
- Ensure team members have necessary resources
- Manage the onboarding experience for new joiners
- Manage the offboarding experience for departing members
- Ensure new joiners have a great start
- Maintain office technology, including screens and video calls
- Set up meeting rooms
- Serve as the first point of contact for tech issues
- Liaise with IT for technical fixes
- Handle travel bookings and coordination for team members
- Coordinate travel for C-Level executives
- Manage flight and hotel bookings
- Oversee travel guidelines and follow-ups
- Manage vendor and service provider relationships
- Oversee facilities and supply vendors
- Manage vendor contracts
- Ensure vendor delivery and cost control
- Implement health and safety requirements
- Support the CEO with document handling
- Manage CEO scheduling
- Handle CEO correspondence
- Assist with shareholder communication
- Provide board-related administrative support
- Assist with payroll administration
- Support accounting administration
Berufserfahrung
- 3 Jahre
Ausbildung
- Matura
Sprachen
- Englisch – fließend
- Deutsch – Grundkenntnisse
Benefits
Mehr Urlaubstage
- Time off for extra hours worked
Flexibles Arbeiten
- Flexible working environment
Modernes Büro
- Vibrant office in central Berlin
Weiterbildungsangebote
- Continuous learning opportunities
- Internal Academy
Karriere- und Weiterentwicklung
- Career growth opportunities
Lockere Unternehmenskultur
- Diverse and supportive team
Team Events & Ausflüge
- Team-building activities
- Regular team events
- Summer party
- Christmas party
Gesundheits- & Fitnessangebote
- Sport and health initiatives
Gratis oder Vergünstigte Mahlzeiten
- Monthly team lunches
Snacks & Getränke
- Weekly company breakfasts
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Kooku Recruiting GmbH erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
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KOKooku Recruiting GmbH
Head of Office Management(m/w/x)
Berlin
VollzeitVor OrtManagement
Nejo KI-Zusammenfassung
First point of contact for visitors, mail, and office access. C-level executive support and event coordination. 3+ years office management experience required. 28 days vacation, flexible environment.
Anforderungen
- 3+ years office management/workplace coordination
- Support C-level executives
- Warm, outgoing personality
- Approachability and helpfulness
- Ability to keep things organized
- Hands-on, get-things-done attitude
- Proactive problem-solving
- Ability to work independently
- Ownership of tasks
- Strong organizational skills
- Structured way of working
- Multitasking ability
- Confidence leading others
- Clear direction giving
- Supportive leadership style
- Fluent English
- German language skills (strong plus)
Aufgaben
- Welcome visitors and handle mail
- Manage office access and be the first point of contact
- Provide day-to-day operational support to team members
- Address team member questions and requests
- Plan and coordinate team events and days
- Maintain office tidiness and stocked supplies
- Ensure meeting rooms are always ready
- Support a consistent workplace experience for remote employees
- Ensure remote employees have the right setup
- Lead a small team of two
- Conduct regular check-ins and feedback sessions
- Manage team member development conversations
- Ensure team members have necessary resources
- Manage the onboarding experience for new joiners
- Manage the offboarding experience for departing members
- Ensure new joiners have a great start
- Maintain office technology, including screens and video calls
- Set up meeting rooms
- Serve as the first point of contact for tech issues
- Liaise with IT for technical fixes
- Handle travel bookings and coordination for team members
- Coordinate travel for C-Level executives
- Manage flight and hotel bookings
- Oversee travel guidelines and follow-ups
- Manage vendor and service provider relationships
- Oversee facilities and supply vendors
- Manage vendor contracts
- Ensure vendor delivery and cost control
- Implement health and safety requirements
- Support the CEO with document handling
- Manage CEO scheduling
- Handle CEO correspondence
- Assist with shareholder communication
- Provide board-related administrative support
- Assist with payroll administration
- Support accounting administration
Berufserfahrung
- 3 Jahre
Ausbildung
- Matura
Sprachen
- Englisch – fließend
- Deutsch – Grundkenntnisse
Benefits
Mehr Urlaubstage
- Time off for extra hours worked
Flexibles Arbeiten
- Flexible working environment
Modernes Büro
- Vibrant office in central Berlin
Weiterbildungsangebote
- Continuous learning opportunities
- Internal Academy
Karriere- und Weiterentwicklung
- Career growth opportunities
Lockere Unternehmenskultur
- Diverse and supportive team
Team Events & Ausflüge
- Team-building activities
- Regular team events
- Summer party
- Christmas party
Gesundheits- & Fitnessangebote
- Sport and health initiatives
Gratis oder Vergünstigte Mahlzeiten
- Monthly team lunches
Snacks & Getränke
- Weekly company breakfasts
Die Originalanzeige dieses Stellenangebotes in der aktuellsten Version findest du hier. Nejo hat diesen Job automatisch von der Website des Unternehmens Kooku Recruiting GmbH erfasst und die Informationen auf Nejo mit Hilfe von KI für dich aufbereitet. Trotz sorgfältiger Analyse können einzelne Informationen unvollständig oder ungenau sein. Bitte prüfe immer alle Angaben in der Originalanzeige! Inhalte und Urheberrechte der Originalanzeige liegen beim ausschreibenden Unternehmen.
Gefällt dir diese Stelle?
BetaDein Career Agent findet täglich ähnliche Jobs für dich.
Über das Unternehmen
Kooku Recruiting GmbH
Branche
HR
Beschreibung
Rohr Bagger GmbH ist Marktführer für Bagger zur Kies-/Sandgewinnung. MOSER Industrieelektronik GmbH ist Spezialist für Steuerungs- und Automatisierungstechnik.
Noch nicht perfekt?
- ctrl QS GmbH
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Vollzeitnur vor OrtBerufserfahrenFrankfurt am Main, Berlin, Köln, Düsseldorf, Mannheim, München, Stuttgart - Viessmann Climate Solutions Berlin GmbH
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Vollzeitnur vor OrtBerufserfahrenBerlin