Administrative Associate AT(m/w/x)

Anforderungen

• Experience providing generalist administrative support
• Experience working in a Matrix organization
• Experience in a pharmaceutical environment
• Ability to communicate and interact at all levels
• Strong organizational skills and attention to detail
• Open and collaborative working style
• Passion for making a positive difference
• High integrity individual
• Advanced Microsoft Office skills
• Fluency in written and spoken English and German

Aufgaben

• Ensure smooth office operations in Austria
• Coordinate repairs and events with Icon Tower Services
• Order kitchen, sanitary, and office supplies
• Manage local cleaning services and external partners
• Maintain office appearance and storage room
• Archive documents as needed
• Handle reception and delivery of IT equipment for onboarding and offboarding
• Manage postal services and arrange courier bookings
• Prepare meeting rooms for cluster leads' visits
• Coordinate with third-party vendors for document management
• Assist with local authority inspections of office space
• Support administrative and customer service duties as assigned
• Create purchase requisitions and vendor profiles
• Provide administrative support during leaves or workload fluctuations
• Handle ad-hoc administrative tasks and support project progress

Berufserfahrung

AusbildungWeitere Informationen zur Ausbildungsanforderung

Sprachen

Tools & Technologien